Information for Individual Donors
of Educational Materials


Sabre Foundation, Inc. is a tax-exempt 501(3) charitable organization registered as a Private Voluntary Organization (PVO) with the U.S. Agency for International Development (AID). Sabre's Scientific Assistance Project specializes in providing college, secondary and elementary level educational materials to institutions and individuals in Eastern Europe, the former Soviet Union, and selected countries in other regions of the world.

Since 1986, Sabre Foundation has donated over 3 million new books and journals to its ongoing programs in countries in transition throughout the world. The book shipments help fill the needs of scholars, students, scientists, researchers, medical professionals, lawmakers and fledgling entrepreneurs. Over 200 American and European publishers have contributed new texts in areas such as: business and economics; English language and literature; science and engineering; computer science; medicine, nursing, and health care; law and government; and political and social sciences.

The bulk of Sabre's donations are from publishers and typically consist of thousands or tens of thousands of books, in multiple copies per title. Donations from individuals, academic, or non-profit organizations, however, are a very important component of the program. These donations are often in specialty or scholarly areas and can be an excellent way of adding to or creating a library collection. For logistical reasons, Sabre asks that the donor identify an appropriate recipient institution in one of the countries where the Foundation is active. The donor must also provide confirmation from the prospective recipient (in the form of a letter, fax or e-mail message) that the materials will be accepted upon arrival. In certain cases, Sabre will waive the necessity for the donor to specify a recipient, particularly if the donation includes subjects which are not always adequately covered by publisher donations. Examples of the kinds of materials which Sabre may be willing to accept into its general inventory include: up-to-date dictionaries and encyclopedias; ESL materials; and materials on CD-ROM.

Donation Procedures
  1. Donor should complete the enclosed form and attach a simple inventory including: author, title and date of publication. Donated materials must be in good condition, with no marks or highlighting. Scientific, medical or technical materials should have publication dates within the last five years.

  2. Donor should identify an appropriate recipient in one of the countries where Sabre has an on-going program established. Donor must also provide a letter from recipient agreeing to accept donation. Donations may be dropped off at the warehouse, sent via truck or via UPS (sorry, no US Post Office).

  3. Donated materials should be packed in uniform cartons, if possible, not weighing more than 40 lbs. each. Number each box 1 of x, 2 of x, 3 of x, etc. to assure that collection is kept together. Please make sure boxes are packed tightly and full so they do not crush when stacked.

  4. Donor must send self-adhesive labels (enough for one label per carton) with recipient's address, contact name and telephone number, separately to Sabre's office address.

Many donors of educational materials also make financial contributions to Sabre, to assist with the warehousing and shipping costs associated with sending collections to recipients overseas. These contributions are tax-deductible and help to maintain this service for individuals and institutions throughout the US.

Educational Materials Donation Form
(Please attach a simple inventory: author, title, date of publication, quantity)

Donor Name (Please list the donor's name as you would like it to appear in the annual report):



Type of Donation (e.g. books, journals):

Years of Publication:

Subject Matter:

Teaching Level:

Number of Items/Number of Cartons:

New or Used (please comment on condition if used)?

If applicable -- Name, Address, Contact Person at Recipient Institution: (Please attach confirmation from institution that the materials have been requested and/or screened)

Signature _____________________________________________ Date ________________

Please note that returning a completed donation form does not guarantee Sabre's acceptance of a prospective donation. All donation offers must first be screened by Sabre and no material should be sent without prior authorization. Upon authorization, material must be sent to the Sabre warehouse: donations are not accepted at the Sabre offices. Sabre will ship screened donations to its overseas partner organization as part of a scheduled Sabre shipment to the country concerned, assuming available space in the sea container. It is the responsibility of the recipient (once informed of shipment's arrival) to pick up the donation or arrange for its transfer.

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